The Ways Printed Documents are Held Together in the Office
It can be a bind when you have a lot of papers all loose, so you will want a way to keep them together. Page numbering will help with page orders, but not when you have lots of documents all relating to the same. You will want to keep things separate and complete for your readers, particularly if it is at an important business presentation where you are trying to make an impression. If you look into this website, you can find out more about custom binder tabs that will help.
Below, we will consider some solutions for keeping our presentation documents together and never losing our place within a document of importance.
Bindings
Bindings will keep a thickness of individual papers together as one in the home or office situation. The perforated holes down the left of the document will allow for binding, to keep the documents securely together. Machines can be used for the binding processes. The bindings will come in a variety of colors, to complement the color of the paper used.
The types of bindings available will add that professional look to a document and provide the impression that it is finished and not an afterthought the night before a presentation. It then becomes more likely to be kept for reference, too. It can have the company logo on it, indicating just who has put together the document together as a convenient and valuable resource for current and future reference. Information all kept together is more likely to end up useful and become an immediate point of reference.
Folders
Folders come in many designs and colors, as a means of keeping papers in one place and accessible to one and all.
Classification or ring-binder-type folders can have two, three, or four metal rings. There will be more play and movement with less rings. It can put more of a strain on the holes punched in the papers. However, reinforcers for holes are available. A special type of punch will be required to punch more holes. It can depend on the size of the folder, as well as the number of papers, as to whether it is necessary.
Popular colors of folders include red, black, blue, green, or yellow. There are many more colors available still, which are popular among students. It can be good to color code by having different subjects in different colored folders. The labels on the outside can then be more specific as to their contents.
Hanging or suspension file folders will be used within a filing cabinet. This keeps the papers related to a particular section together. As long as papers end up in the right section, workers will be able to find them quickly and easily. This is not for a meeting but continued access to papers within an office.
Reversible file folders will allow for having print labels on both sides. The advantage of this is that the files can be located quicker, without having to pull files out to read the labels.
Whatever type of file you go for, they are about keeping papers together for everyone’s convenience.
Clips
Office workers, and those at home, will make use of many different types of clips, as a means of keeping papers together. These tend to be more temporary than if the binding method was used. Although, some bindings can be easily removed and reused.
The paperclip was invented by Samuel B. Fay in 1867. Although people have been fastening paper sheets since the Chinese invented a means in the 1st or 2nd Century AD, it was not until Fay’s invention that we had the bent wire paperclip. In 1899 and 1901, the paperclip was patented by Johan Vaaler.
As early as the 13th Century, ribbons would be used to affix pages together. Later than this, people had the idea of waxing ribbons to make them stronger and reusable. It is good to now have paperclips, which is considered invaluable and used by billions around the world.
You might have heard about “bulldog clips”. These are also known as metal grip clips. The term “bulldog clip” cannot be used by all manufacturers because it is a trademark, although many consider it the word used to describe the type of clip that will hold a considerable thickness of paper together. They are a temporary solution to the thick binding. There are different sizes of clips to cater to varying numbers of pages within a document.
Digital documents, however, have largely eliminated the need for binding, folders, or even bulldog clips, as documents can be stored and shared electronically with ease. Now that businesses can conveniently digitize their paper documents through the help of bulk document scanning services, storing records in paper format is seemingly becoming obscure. Nonetheless, till there is a complete switch to the digital world, the above mentioned items will still be in use.
It is good to know that, through invention, we now have many ways of holding our papers together inside an office, or away at a business conference. It all depends on the permanency and the professional look that we want to create in front of others. As always, practicalities and aesthetics combine to play their part. The one thing for certain is that impressions are always important. There is nothing like having a customized binding to impress.